II. The Graduate Medical Education Committee (GMEC)
The Graduate Medical Education Committee will oversee all Michigan State University College of Human Medicine (MSU/CHM) sponsored Graduate Medical Education Programs. The GMEC shall ensure that MSU/CHM-sponsored resident training programs are:
1. quality graduate educational experiences for residents.
2. accredited by the ACGME.
3. managed in a manner that promotes full compliance with the institutional and program requirements of the ACGME.
4. regularly reviewed between each accreditation program survey.
The Graduate Medical Education programs of CHM are conducted under the aegis of its GMEC and Dean (or as delegated Associate Dean for GME), and governed by the authority granted by the Dean. The GMEC may demand an Internal Review of a Program at any time that the GMEC finds that the program has failed to comply with requests and/or actions of the committee, or is in lack of compliance with ACGME Program Requirements.
1. Membership on the GMEC will include the:
a. Associate Dean for Graduate Medical Education (or his/her designee).
b. Program Director for each MSU/CHM institutionally sponsored residency program.
c. Chairperson of the academic clinical department for the sponsored residency programs (or his/her designee).
d. Residents from each of the MSU/CHM sponsored residency programs to be elected by his/her peers
e. Director for Medical Education for CHM
f. Directors for Medical Education for Participating Institutions
2. The Associate Dean for Graduate Medical Education shall chair the GMEC or the Dean of the College of Human Medicine shall name a chair of the GMEC. In the absence of the Associate Dean, the MSU/CHM Director for Medical Education will chair the meetings.
3. The Chair of the GMEC will establish the agenda and call meetings of the Committee. Members are to be given at least ten (10) calendar days prior notice of regular meetings and five (5) calendar days’ notice of special meetings. A quorum for the conduct of business shall be the members present at a properly called meeting. All members shall have a vote on matters brought before the Committee. However, the Chair of any meeting shall cast his/her ballot only when necessary to resolve a tie vote.
4. Length of membership on the GMEC shall be coterminous with one’s administrative or training position.
The GMEC will meet at least quarterly, and more frequently as needed. Written minutes of each meeting will be kept and submitted for approval at each quarterly meeting. Once approved, minutes will be made available to all members.
The major responsibilities of the GMEC shall include:
1. Establishment, implementation and monitoring of policies that affect all sponsored residency programs regarding the quality of education and the work environment for the residents.
2. Establishment and maintenance of appropriate oversight of and liaison with program directors.
3. Regular review of all residency programs to assess their compliance with both the Institutional Requirements and Program Requirements of the ACGME/Residency Review Committees.
4. Making recommendations, taking action as appropriate, and reporting to the Dean on matters of importance to the College’s sponsored residency programs.
5. Review and act on requests from programs prior to submission to an RRC for exceptions in the weekly limit on resident duty hours.
6. Reporting annually to the organized medical staffs of all major Participating Institutions.
7. Serving as the representative body within CHM that sets forth the process and procedures related to the hearing and resolution of resident grievances. (See Section XVII and XVIII.)
F. Internal Reviews
The GMEC shall conduct internal reviews of each sponsored program in accord with the approved Protocol for the conduct of Institutional Reviews available on the GME web page (http://gme.chm.msu.edu/gme/internal_review_protocol.htm) to determine their compliance with both the Institutional Requirements and Program Requirements of the relevant ACGME Residency Review Committees (RRCs). The review will be conducted by the GMEC or a body designated by the GMEC, which shall include faculty, residents, and administrators, both within and outside the department in which the residency exists. The review will be conducted between ACGME program surveys.
When the composition of an Internal Review Team has been approved by the Associate Dean for GME an ad hoc Internal Review Committee of the GMEC will be established. In addition to the categories of members listed above, committee members may include:
1. MSU/CHM Sponsored Residency Program Directors, or Program Directors of the College’s affiliated residencies within the same specialty.
2. An external reviewer not affiliated with CHM or its affiliated programs
The Chairperson of the Internal Review shall present a written report to the Chair of the GMEC, with a copy to the Director of the reviewed program and his/her Department Chair, at the next appropriate GMEC meeting. The report will be presented and discussed at a GMEC meeting by the Chair of the Internal Review Team. The Program Director will then respond to questions and/or to address the resolution of deficiencies that may have been identified. The GMEC may request action plans or specific follow-up.